JOB SEEKER TOOLBOX

Thank-You Letter Templates

After an interview it is always appropriate to write a thank you letter. This is your opportunity to demonstrate to the employer, one more time, how your skills and qualifications are a good fit for the position. You can use the thank you letter to reiterate topics which were discussed during the interview and re-enforce in the interviewer's mind how hiring you could meet his/her needs. Your final paragraph can also serve to remind the interviewer about when and how you will be hearing from them.

Like all letters written in the job search process, a thank you letter is a typed business letter. You should try and send your thank you note within 3 to 4 days of your interview. If you interviewed with more than one person, write a thank you letter to each person with whom you interviewed.

Sample #1

Mr. (First & Last Name)

(Title)
(Company Name)
(Street Address)
(City, State Abbrev. Zip Code)

Re: Interview for the Position of (title) on (Date) (i.e. October 21st, 2003.)

Dear (First Name),

It was a pleasure meeting with you (and list other's names here if appropriate) yesterday to discuss the position as an (same as above) with (same as above). I sincerely appreciate you taking time out of your busy day to discuss with me your business, people, and personal philosophies as well as your expectations for the position of (same as above). It was very encouraging to see that our philosophies are so much alike, and I feel very confident in my abilities to add significantly to the team you are building.

From our discussion, it appears the (same as above) position would allow me to begin (describe your immediate duties) in the (capacity of those duties). I look forward to (achieving the goals and/or expectations defined in the interview). Together we will (the benefit and value that you will bring as it relates to the company. i.e. "build new long-term relationships with clients that will in a short time lead to repeat business as well as a new business prospects).

I was particularly impressed with your (state what impressed you such as "leadership style and the long tenure of many members of your firm"). It is readily apparent that you (add a statement or two here about what you took away from the interview such as "treat your employees as successful until they prove otherwise"). Your many years of business experience and the successful reputation of the firm adds a strong sense of encouragement and excitement to this opportunity. I eagerly look forward to learning all I can from you, Jim, and others on our team. I in turn will share the benefit of my (whatever you bring to the table).in order to contribute all I can to our team.

The atmosphere at (the company) seems to strongly favor an environment toward (i.e. running a "business within a business" which demands a great deal of responsibility while also allowing for a great deal of individual freedom). This approach is (i.e. vastly different than the "cookie cutter" environment of most firms where employees are required to É) Your approach is exactly the kind of environment I am seeking. I am confident that I will be a valuable strength to you and the firm's team in addition to significantly contributing to (restate the benefit you bring).

This is an exciting opportunity and I look forward to your decision on the next step. As we discussed, I will call you on (time and date agreed upon).

Sincerely,

Signature
(Your Name)

Sample #2

July 10, 2004

Your Address

John Smith
Director of Personnel
Coastal Products Incorporated
1234 Main Street
Anywhere, GA 01234

Dear Mr. Smith:

Thank you again for the opportunity to interview for the marketing position. I appreciated your hospitality and enjoyed meeting you and members of your staff.

The interview convinced me of how compatible my background, interest, and skills are with the goals of Coastal Products Incorporated. As I mentioned during our conversation, my experience as an Army recruiter has prepared me well for direct sales opportunities both in the U.S. and Germany. I am confident my work for you will result in increased profits within the first two years.

For more information on my success as a recruiter, please call Lieutenant Colonel Dave Weeks at 123-123-1132. I talked to Dave this morning and mentioned your interest in this program.

I look forward to seeing you again.

Sincerely yours,

Your Signature
Your Printed Name

Sample #3

33 Columbus Square
Poughkeepsie, NY XXXXX
(000) 000-0000
April 9, 20__

Mr. Robert Jeffers
Virginia Dept. of Game and Inland Fisheries
P.O. Box XXX
Richmond, VA XXXXX

Dear Mr. Jeffers:

I enjoyed our discussion last week. Thank you for your time. I have read the recent article you gave me from the ÒVirginia NatureÓ magazine about Virginia Game and Inland Fisheries and the local Mood River Preserve. It was informative and exciting.

I would enjoy the opportunity to do research in the Preserve as we discussed. The independent field study I designed for the spring semester has given me some valuable tools and skills. I agree with you that informal natural research is important to developing a scientific understanding.

Best wishes with the Spring season. I look forward to hearing from you next week. Thanks again.

Sincerely,

Logan Hanna

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